Guide · 2 min read

How the “hired” phase works

Everything that happens after you press Move to Hire — and the two simple settings you control for each role.

The whole thing at a glance

🖐️
Nothing sends by itself
The candidate email goes out only when you press Proceed.
🧩
Two settings
What to collect + who prepares it.
🪜
Two scopes each
A per-role setting, or your account default. The role setting wins.
🔒
Full oversight
A Super Admin can verify & download anytime. Every access is logged.

The journey after “Move to Hire”

1
Negotiating
Move to Hire pressed. Offer talk happens off-platform.
→
2
Accepted
You press Confirm. Closure begins.
→
3
Probation
Start date reached. Trial period runs.
→
4
Confirmed
Probation passed. The hire is complete.
✉️

Between Negotiating and Accepted you press Proceed — NoaH sends the candidate a warm, terms-free confirmation letter and asks them for the information and documents you configured. No salary or terms are ever sent automatically.

🚶
Candidate walks → Declined
They turn the offer down.
↩️
You cancel → Back to pipeline
The applicant returns to the active pipeline.

The two settings you control

Just two settings — what to collect and who prepares it. Each one has two options: a per-role setting, or your account default (below).

📋ChecklistWhat

The information and documents you ask the new hire for — e.g. their address or tax details, and files like an ID or signed contract. Each item is marked required or optional.

👤Preparer (WAM)Who

The WAM (Workforce Admin Manager) who prepares the paperwork — either a team member (internal) or an outside preparer (external).

🪜

Each setting has just two options — NoaH uses the role’s own setting if there is one, otherwise your account default:

1 · By role · wins A setting for this specific role
2 · Account default Your fallback for every role that has no setting of its own
↑ Set the account default once, then override it for individual roles only where needed.

Who does what

🧑‍💼
Hiring Manager
Presses Move to Hire, then Proceed to send the confirmation letter.
🛠️
WAM — the preparer (internal or external)
Workforce Admin Manager: whoever you authorise to prepare the hiring documents — a team member (internal) or an outside preparer (external). Sets up the checklist for a role and prepares what the candidate delivers. An external WAM signs in straight to their assigned pages and sees nothing else.
🛡️
Super Admin
Verifies what’s collected for any role and downloads files. Every download is logged.

Your setup checklist

✓
Assign a WAM — internal or external
The one thing you set up: who prepares the documents. Pick a team member or an outside preparer — as your account default, or a different one for a specific role.
✓
The WAM sets up what to collect
They build the checklist of information and documents for the role.
✓
Move to Hire → Proceed
Press Move to Hire, then Proceed — the confirmation letter goes out and the document page opens.

This guide reflects the hired-phase workflow and contract-preparation settings as currently deployed. Terms and offer amounts are never sent automatically; sensitive actions always require a person.